Accounts Payable

Accounts Payable ensures that all disbursements are made promptly, efficiently and in accordance with Generally Accepted Accounting Principles.  Accounts Payable is responsible for processing vendor invoices, petty cash, and other remittances in a timely manner.

It is our policy to pay only on original invoices which easily identify the goods or services sold to requesting department.  It is NOT our policy to pay from statements issued by vendors.

Checks are issued twice a month (1st and 3rd Thursday) after approval by the Finance Director and/or County Administrator.  Payments are released for mailing on the following Monday.  The Accounts Payable department also maintains a copy stub of all checks released in order to track payments.

All vendors are required to have proper documentation (W9 form) on file before requisitions can be entered for payment.

All vendors with employees must maintain E-Verify compliance. Click to view the Stephens County Board of Commissioners Vendor Immigration Compliance list.